SPORTIDENT

This page provides documents and resources that will be useful to those responsible for organising a SportIdent event. Please let us know if you need something that doesn't appear here - with your feedback, we can provide a better service to others.

Forms/Templates

The documents below are provided in MS Word or PDF format; this allows them to be forwarded on as required.

Data Files

Procedures/Guidelines

Software

Useful Links

Using SportIdent for Your Event

While using SportIdent (SI) for an event offers the potential to reduce the overall effort required, it does impose some special requirements of its own. This information page looks at the differences between running an event with and without electronic timing. The major issues - in chronological order - are:

Advertising your Event

Make sure that all advertising, printed programs and the web-site indicate that the event is a SportIdent event; , you should also provide the cost of rental sticks.

Preparing the Information Sheet

The information sheet should provide instructions to participants on taking part in an SI event

Extra Equipment for SI Operation

Programming SportIdent Controls

In general, controls will be programmed by the Course-Setter. As Organiser, your key responsibility is to make sure that the Course-Setter:

Equipment Supplied by the Organising Club

Things to Consider

Assembly Area

Registration

Pre-Start

The diagram below provides an overview of the Pre-Start area. This diagram illustrates how competitors proceed to the pre-start, past the CLEAR and CHECK stations. The person manning the pre-START should ensure that all competitors CHECK their SI card before starting.

Several things are worthy of note:

The Start

The start is same as normal. Runners mark their maps, punch the START control and head out on their course. The key issues here are:

Finish Layout 

 

 

 

The main considerations here are:

 

 

To increase your chances of doing this, we would suggest:



Results Display

Every 15 minutes or so, print out a copy of the latest results. These should be mounted on the results display board with tape or magnets. Refer to the Finish Procedures manual for a description of how this is done.

Publishing Results

Ensure that the results recorded have been checked and are correct. Once this is done, all you have to do is write the results to an HTML file and send this file to the VOA (send to Blair Trewin as below) for publication on the internet. This is quite easy:

Publishing Splits

Split time prints can be produced for all courses, all classes or a specific course/class. To do this:

Useful Contacts

The following people have kindly offered to coordinate SI operations within their club; if you need information, please contact them (preferably via email).

 

 


Overview

While using SportIdent (SI) for an event offers the potential to reduce the overall effort required, it does impose some special requirements of its own. This information page looks at the differences between running an event with and without electronic timing. The major issues - in chronological order - are:

Advertising your Event

Make sure that all advertising, printed programs and the web-site indicate that the event is a SportIdent event; , you should also provide the cost of rental sticks.

Preparing the Information Sheet

The information sheet should provide instructions to participants on taking part in an SI event

Extra Equipment for SI Operation

  • Control stands; each must have an SI holder and have a manual punch too.
  • SI controls;
      - at least 1 per control site (consider putting two controls at frequently visited control sites)
      - 3 x start controls
      - 3 x Finish Controls
      - 2 x Clear Controls
      - 2 x Check Controls
  • SportIdent signs - for Clear, Check and Start controls
  • Laptops; for most events, two laptops should suffice.
  • Printer; a Canon 1000 inkjet printer (prints 2-3 ppm) is more than enough for events with 200-300 participants.
  • Power for the printer and laptops; we use:
        - and 100 AH deep-cycle battery (heavy!)
        - an inverter to convert 12V DC to 240V AC (for laptops and printer)
  • Toolkit
  • Consumables/spares (be careful - these are easily forgotten)
    • SportIdent Registration Forms (template available here)
    • A4 paper for results printer
    • Thermal paper rolls for split printer
    • Spare batteries for controls
  • SI Operations Manual

Programming SportIdent Controls

In general, controls will be programmed by the Course-Setter. As Organiser, your key responsibility is to make sure that the Course-Setter:

  • Is aware that he is programming the controls.
  • Has the VOA laptops or suitable alternative.
  • Has the appropriate version of SI Manager to program the controls (currently Version 9.8)
  • Is confident that he knows how to do this - if not,

Equipment Supplied by the Organising Club

  • Normal equipment required for an Orienteering event
  • 3 tables for SI equipment – 1 for registration, 1 for finish, 1 for split prints
  • Registration/finish tents

Things to Consider

Assembly Area

  • Registration and finish each require a computer and these are networked together by a cable. The two computers should be no more than 50m apart.
  • Cables run between the two tents – carrying data and 240V power. These will need to be elevated or protected from passers-by.

Registration

  • There is a separate Handout for Registration – refer to this for details.
  • Your most experienced computer-operator should be on registration; it is critical that registration ‘keeps up’.
  • Two people are required at registration;
    • The first checks the card filled in by the competitor, checks the money due, takes the money and then gives - change, maps and SportIdent Cards.
    • The 2nd person – or computer operator – keys in entries from the middle portion of the card – and puts these in a pile for use at the finish.
  • Registration runs from 9:00 am until 13:00; if things are slow (e.g. before 10:00 or after 11:30, one can do the registration and finish one one computer. If you have an experienced operator on the machine, you can extend this time further) .

Pre-Start

The diagram below provides an overview of the Pre-Start area. This diagram illustrates how competitors proceed to the pre-start, past the CLEAR and CHECK stations. The person manning the pre-START should ensure that all competitors CHECK their SI card before starting.

Several things are worthy of note:

  • Timing is still manual at this stage; to provide a fair start competitors … waiting on reply from Newsgroup

The Start

The start is same as normal. Runners mark their maps, punch the START control and head out on their course. The key issues here are:

  • A runner's course starts at the instant they punch the START control - regardless of the time on the start-slip.
  • It is critical that everybody punches the START control - it may be appropriate to put bunting either side of the START controls to prevent people from running past them.
  • That runners on the same course are not sent out together; there should be at least 2 minutes between them. The recommended way of managing this is:
    • Release runners on the basis of the time selected on their Start Ticket
    • or Keep a sheet with pre-marked 2 minute timeslots; as each runner departs tick the timeslot as used. If another runner appears on the same course, ask them to wait until the next time slot.
  • That people do not study their map intensively before starting their run; if someone has finished marking their map and a slot is available, ask them to punch the START control. They can then study the course on their own time...
     

Finish Layout 

 

 

 

The main considerations here are:

  • To make sure every competitor downloads
  • To collect rental SI sticks

 

 

To increase your chances of doing this, we would suggest:

  • Provide an enclosed path – marked with streamers/bunting – from the finish to the download control.
  • Provide a person to direct people to the download control – and make sure nobody skips underneath the bunting.
  • Put the finish control before the split printing station – many people think that the split print station downloads to the computer too. This is NOT the case – the print station takes data in from the SI Card and prints it, nothing else.



Results Display

Every 15 minutes or so, print out a copy of the latest results. These should be mounted on the results display board with tape or magnets. Refer to the Finish Procedures manual for a description of how this is done.

Publishing Results

Ensure that the results recorded have been checked and are correct. Once this is done, all you have to do is write the results to an HTML file and send this file to the VOA (send to Blair Trewin as below) for publication on the internet. This is quite easy:

  • Load OE2000
  • Select Competition Day > Results from the menu; the Results dialogue box is displayed
  • Select Preliminary from the menu in this dialogue box; the Select Report dialogue box is displayed.
  • Under Report Type select Courses; this prints the results for courses 1-12 (as opposed to by class).
  • Press OK; a print preview dialogue box is displayed with the required report. If this is what you want, press the Print button to produce a hard copy. If, however, you want to send this to the VOA (for use on the web page):
    • press Publish in the menu
    • select the HTML option and enter an appropriate filename (note that long filenames are not yet supported. Use 8.3 filename format).
  • press OK; the report displayed on the screen will be written to the file specified. Please send this file to Blair Trewin at the address below.

Publishing Splits

Split time prints can be produced for all courses, all classes or a specific course/class. To do this:

  • Load OE2000
  • Select Competition Day > Results from the menu; the Results dialogue box is displayed
  • Select SportIdent from the menu or press the SportIdent Results (splits) button in the toolbar; the Select Report dialogue box is displayed.
  • Under Report Type select Courses; this prints the splits for courses 1-12 (as opposed to by class). If splits are required for a specific course, uncheck the All checkbox above the course list.
  • Press OK; a print preview dialogue box is displayed with the required report. If this is what you want, press the Print button to produce a hard copy. If, however, you want to send this to the VOA (for use on the web page):
    • press Publish in the menu
    • select the HTML option and enter an appropriate filename (note that long filenames are not yet supported. Use 8.3 filename format).
    • press OK; the report displayed on the screen will be written to the file specified. Please send this file to Blair Trewin at the address below.

Useful Contacts

The following people have kindly offered to coordinate SI operations within their club; if you need information, please contact them (preferably via email).